Teacher Swap Shop in YOGO: Smart Class Swapping Without the Admin Headache
If you run a yoga, Pilates, or fitness studio, you know the drill: a trainer calls in sick last minute, a class has no cover, and suddenly the admin is fielding calls, texts, and manual schedule changes – only to end up cancelling the class anyway. With the new Teacher Swap Shop in YOGO, that whole scenario becomes a thing of the past.
What Is the Teacher Swap Shop?
The Teacher Swap Shop is a new feature in YOGO that fully digitalises and structures the process of finding class cover. Instead of admins acting as go-betweens every time a trainer is unavailable, classes can be listed directly in the system and picked up by other trainers.
It works in two directions:
Admins can publish classes without an assigned trainer directly in the Teacher Swap Shop – making them visible and claimable by any available trainer.
Trainers can list their own classes when they can't teach – without requiring any manual intervention from admin.
The result: fewer cancellations, less administrative overhead, and more autonomy for the whole team.
How Does the Teacher Swap Shop Work in Practice?
Overview in the Teacher Module
Trainers get a dedicated Teacher Swap Shop overview inside the Teacher Module, organised into three clear tabs:
My Swaps shows all direct swap requests, the trainer's own open classes, and any bids they've placed.
Open Classes lists all available classes that trainers can claim – no request needed.
History logs all completed, declined, cancelled, and expired swaps for full transparency.
This structure keeps trainers fully in the loop – entirely self-managed and in one place.
Flexible Scheduling Without Pre-Assigning a Trainer
A common headache in class planning: the slot is set, but who's teaching it is still up in the air. With the Teacher Swap Shop, classes can now be created and published without a trainer assigned upfront. This makes schedule planning significantly more dynamic – especially useful for growing studios or during seasonal peaks.
Automatic Salary Report Updates
When classes are swapped, YOGO's salary report updates automatically. No manual corrections, no missed entries. The numbers are right – without any extra effort.
Full Control for Admins
Even though the Teacher Swap Shop is built for self-management, admins stay in full control:
Who can create swaps? Trainers only, admins only, or both – fully configurable.
Who approves swaps? For example, admin-only approval if that fits the studio's workflow.
Notifications: All relevant parties are automatically notified by email or SMS – no chasing required.
The Teacher Swap Shop adapts to each studio's existing workflow rather than imposing a new one.
Frequently Asked Questions About the Teacher Swap Shop
What is a teacher swap in YOGO?
A teacher swap is the structured process of transferring a class from one trainer to another – either because the original trainer is unavailable or because the class was never assigned in the first place. YOGO handles this process entirely within the system.
Who can use the Teacher Swap Shop?
The Teacher Swap Shop is available on the Studio and Studio Premium YOGO plans.
Can trainers offer their own classes for swapping, or only pick up others?
Both are possible – depending on the settings configured by admin. Trainers can list their own classes for swapping and claim open classes from other trainers.
What happens to the salary report when a swap takes place?
The salary report is updated automatically as soon as a swap is confirmed. No manual adjustment is needed.
Does every swap need admin approval?
That's configurable. Studios can choose whether swaps take effect automatically or only after admin sign-off.
Are there notifications when new swap offers are posted?
Yes – YOGO sends automatic notifications by email and SMS, to both trainers and admins.
Less Cancellations, More Self-Management
The Teacher Swap Shop turns substitute planning in yoga, Pilates, and fitness studios into a structured, transparent, and self-managed process. Trainers act independently, admins keep control over the settings – and classes get covered without unnecessary friction.
The result: a lighter load for the admin team, happier trainers, and above all: fewer cancelled classes.
The Teacher Swap Shop is available on the YOGO Studio and Studio Premium plans. Contact us to upgrade.